Four steps. One audit trail.
Every referee is reached, verified, and recorded the same way — so consultants stop chasing email threads and compliance teams stop reconstructing them after the fact.
Add a candidate, choose a template.
Sector-specific templates for care, locum medical, finance and executive workflows. Mix professional and character reference types — each referee slot configured independently.
Referees get a branded request — then a reminder if needed.
Referees are contacted automatically. Reminders fire if they don't respond. You don't lift a finger.
Referees complete a structured, role-specific questionnaire.
Questions are tailored to the role and sector. Once submitted, AI analyses every response for inconsistencies and flags anything that warrants a closer look.
Signed report, immutable audit trail.
A timestamped PDF report, ready to file. Every action logged permanently.
Not just automated. Intelligent.
Every reference runs through a layer of AI that reads what humans miss — before the report lands on your desk.
Three-layer AI Fraud Detection
Stylometric analysis, same-IP detection, and Companies House employer verification — three independent checks that run on every submitted reference, automatically.
AI Reference Summary
Every completed reference pack distilled into a plain-English summary. No more reading between the lines.
AI Red Flag Detection
Contradictions between referees, safeguarding concerns, and response anomalies are surfaced automatically the moment a reference is submitted.
AI Referee Quality Score
AI scores each response for depth, specificity, and credibility — so you can weigh them accordingly.
AI Question Profiles
Describe the role, get a tailored question set in seconds. Care home manager, finance director — purpose-built questions generated instantly.
Polite, persistent, and on your letterhead.
Professional, branded emails sent on your behalf — automated follow-ups included, no manual chasing required. Automatic chases stop the moment someone responds.
- ✓Emails branded with your agency name and sent on your behalf
- ✓Automated chase sequence, pauses when referee responds
- ✓Chases pause on weekends and bank holidays
See every check, every step, in one timeline.
No more "has she got back to you yet?" messages. Consultants, candidates, and compliance see the same view — and the same truth.
- ✓Single timeline per candidate
- ✓AI reviews every response for flags and inconsistencies
Defend the placement, two years later.
Every action — every email, every chase, every form field — is sealed and timestamped. Hand a tribunal a single signed PDF and be done.
- ✓Timestamped PDF reports, every action permanently logged
- ✓ICO-registered, UK data residency
- ✓GDPR compliant by design
Recruiters tell us they spend up to two days every week chasing references. ReferenceSentinel gets it done while you sleep.
Built for the way recruiters actually work.
No-response guarantee
If your candidate goes quiet within 14 days, or a referee within 21 days, your credit is automatically returned. No support ticket. No manual request.
Email bounce protection
If a candidate or referee email address bounces, your credit is instantly refunded. Automatically — no action needed on your part.
Mixed reference types
Request professional and character references in a single check. Each referee slot is assigned its own question profile independently. No extra credits.
Care sector ready
CQC-aligned question profiles designed for care home, domiciliary, and supported living placements — covering conduct, reliability, and safeguarding.
Three-layer fraud detection
AI stylometric analysis, same-IP detection, and Companies House employer verification — three independent checks run automatically on every reference. Dismiss false positives and override AI assessments with a full audit trail.
Fast for referees — under 2 minutes
A short, focused questionnaire on any device. The easier it is for referees, the faster you get your result. No account needed, no app to install.
Bulk SMS chasing
Reach unresponsive candidates directly on their mobile. Select multiple candidates, choose a template, preview per-candidate messages, and send in one click. Pay-as-you-go SMS credits, no monthly commitment.
Audit module
Run existing staff through the same reference process retrospectively. Audit candidates are tracked separately, with a comparison dashboard showing fraud flag rate, response rate, and employer verification outcomes vs. production placements.
Built for high-volume teams
Bulk CSV import (500 candidates at once), bulk SMS chasing, saved filter views, and keyboard shortcuts let you manage a full pipeline without losing track. Search by status, filter by fraud flag or bounce, bulk-action pending checks, and export reports — everything you need to run references at scale.
Your credit comes back automatically.
If your candidate doesn't nominate referees within 14 days, or a referee doesn't respond within 21 days — your credit is returned. No questions asked. No support ticket. Automatic.
Get started free →How we compare
Unlike some platforms, our pricing is fully transparent. No demos required, no sales calls. Just sign up and go.
Competitor pricing and features based on publicly available information, May 2026.
Pay as you go. Nothing more.
No subscription. One credit = one candidate (up to 5 references). Credits never expire. The more you buy, the less you pay per check.
50 credits with ReferenceSentinel: £449.50. The same 50 checks with a typical competitor: £749.50 — no refund guarantee, no mixed reference types, no AI red flag detection. You save £300, with more included.
5 free credits to start. No card required.